A completed and legible application must be submitted, and must have description of non-profit Services you provide. Your booth will not be assigned until your application has been processed.
Tents must have a minimum of 40 lbs on each leg. This is the responsibility of the booth operator. Any tent not properly weighted down prior to the event start time will need to resolve the issue tear down and leave the event grounds. You may not tether your tent to another tent or object. Ground stakes and / or spikes are NOT allowed. This is a SAFETY issue.
Vehicles staying on site using the trunk for distribution of information about non-profit and treats. Please let us know, so we know how to place you.
Non-Profit ~ must provide documents of non-profit status with application. Texas Sales Tax Exemption Certificate or W-9.
Concession / Food Vendors ~ are those who vend hot dogs, burgers, jerk chicken, BBQ, drinks etc. you must submit a copy of your permit with 5 days after you have submitted your application from the health department. Health Department will be checking all vendors to make sure they are compliant to Health Codes in Williamson County and City of Georgetown. Food vendors are required to have a 2A:10BC Rated Fire Extinguisher with an annual inspection tag OR receipt (date of purchase must be visible) attached to the fire extinguisher.
Limited locations with electricity is available for $10.00. An outdoor-rated electrical cord of a minimum of 50 feet is required. Locations for electric are numbered C14 - C26. If you paid for electricity please make sure you have been assigned one of these numbers prior to your event.
Booth assignments are made based at the discretion of the coordinator. Due to logistics, any vendor may be required to move. There are no refunds or credits provided in these instances.
ALL NON-PROFITS & VENDORS MUST PARK IN LOTS LOCATED at 7th & Rock or at 9th & Main. DGA event participants (retail, services and / or nonprofits) may NOT park in front of shops. Failure to comply with parking requirements may result in being banned from future events and / or being towed at the vehicle owner's expense. Handicap parking is available in the lot located at 9th and Main.
Please do not use the restrooms in merchant’s stores and restaurants unless you are a customer.
~ 7th & Main Street Portable toilet
~ 7th & Main Street in the Visitors Center
~ 9th & Main Street behind Grace Heritage Church
Please check the website for booth assignment Friday before event. Streets and curbs will be marked with booth numbers. The Middle of each Street is non-electric booth numbers. Curbs are marked with electric booth numbers.
Everyone must be in place by 11:30 a.m. as the barricades will be set in place and will not be moved until after event and when safe for the public.
Set up time for cars is 10am if you are in a car that you will be using your trunk to distribute information please park in the space assigned.
Set up time for tents is 9:30am we ask that you drive up to your booth space and unload your vehicle including your tent, weights and fire extinguisher then go park your vehicle. Then come back and set up your tent area, we recommend before popping up your tent to put weights on each leg of your tent first for safety. Then set up the rest of your booth. All booths will be inspected by Fire & Life Safety to make sure they have the correct weights on each leg and fire extinguisher. Place your Fire Extinguisher by the right front leg of your tent.
We ask that you start packing up at 4pm. The streets must get re-opened for evening business- therefore barricades must be removed by 5:30 no exception.
FOOD VENDORS MUST USE RECYCLABLES and are required to have Williamson County Temporary Food Permit and follow all fire code regulations. Please be aware you may be inspected by the County or Fire Department. It is your responsibility to meet all requirements. See Food Vendor Permit for further information.
You are responsible for cleaning up your location during and after any event. You are required to bring your own trash container and NO TRASH is to be left on the square. Please remove your trash and take it with you at tear-down. We are guests of the square. Vendors leaving trash behind are subject to a minimum $50 clean up fee.
Early Tear down
Early tear down is NOT permitted for the safety of our guests and vendors, Tear down will take place at the posted closing hour 4pm.
Questions during events
Coordinator(s) are on-site all day to assist you. They will be located on the Main Street court house pad during the event. Check-in at the information booth located on Main Street. We ask that you DO NOT interrupt other vendors with questions. Please call or text the Coordinator's phone - 512-639-8719.
Responsibility of all Booth Operators (retail, service and non-profit)
As a Booth Operator(s), you agree to
- ◘ abide by the rules and regulations as set forth herein and such other rules as may be established or amended by Downtown Georgetown Association.
- ◘ sell only those items or conduct activities and / or services that have been specifically approved in writing prior to the event.
- ◘ assume full and complete responsibility and hold harmless Downtown Georgetown Association, Williamson County, City of Georgetown, its officers, council members, directors, servants, agents, employees and / or volunteers from any loss, lost profits, damage or injury to the person or property of the Booth Operator or Booth Operator’s agents, customers, or invitees.
- ◘ maintain his/her space, merchandise, activities and business practices in compliance with all applicable local, state and federal laws and regulations.
- ◘ act in accordance and manner as stated in the contract. Any violation of or non-compliance with this release or any rule, requirement, regulation, law, ordinance, or decree may result in immediate expulsion from the event without a refund and / or any fees paid.
Booth Operator(s) are responsible for all “booth” setup and take-down of merchandise, displays and tents or covers. It is further understood that each booth operator(s) is responsible for assuring that all items in his/her own booth are well secured in the event of inclement weather, i.e. wind, rain, etc., and a minimum of 40-pound weight must be secured to each leg of a tent and parts of booth (tables, shelves, hanging racks, etc.) so that those items and items positioned on them will not blow into or damage another booth operator’s booth/merchandise. You are responsible for any damage that you or your products cause.
Whew!! We understand this is a lot to take in, but this is for the safety of all who will visit the square.
Most of all we want you to have fun!