VENDOR REQUIREMENTS FOR ALL EVENTS
Please make sure to read all emails from coordinator.
Weights for Tents
Tents must be weighted down with 40 lbs of weight on each leg. This is the responsibility of the vendor. Any tent that is not properly weighted down by 9:00 a.m will be asked to resolve the issue before being able to continue the Market otherwise you will be forced to take down your tent for the duration of the festival. This is a SAFETY issue. You may not tie your tent to another vendor this is not safe. NO STAKES allowed.
All tents must have at a minimum a 2A:10BC Rated Fire Extinguisher and must have a current annual inspection OR attach your receipt to the Fire Extinguisher so you have documentation for the Fire Department of when it was purchased. MUST BE OUT OF THE BOX IN FRONT OF YOUR BOOTH ON THE RIGHT HAND SIDE.
A completed and legible application must be submitted, with payment and description of product to be considered as a vendor. An incomplete application will cause delay in the approval process. Your booth will not be assigned until your application has been processed along with payment. No post- dated checks or credit cards are accepted. Checks are to be payable to The Downtown Georgetown Association or DGA.
Vendors who make their products by hand are considered
~ Cottage – see information regarding cottage vendor we will need permit from the Health Department
Vendors who have a store front or purchase product and resells the product are considered
~ Direct Sales
~ Brick and mortar
Vendors with large Trailers must call for pricing as cost depends on the size of trailer and availability of space at the individual events
Non-Profit must provide documents of non-profit status with application. Texas Sales Tax Exemption Certificate or W9
Food Vendors are those who sell hot dogs, burgers, jerk chicken, BBQ, drinks etc. you must send in a copy of your permit with application from the health department. The Health Department will be checking all vendors to make sure they are compliant to the Health codes in Williamson County and City of Georgetown.
Fresh Produce/meat/vegetables/eggs/honey vendors are vendors who grow fresh produce/ vegetables etc.They must have there agricultural certificate (Farmer/Rancher)
Booth assignments are made based on vendor type and are at the discretion of the coordinator. No vendor is guaranteed a specific space or a street. Again the assignment is at the discretion of the Coordinator.
Payment must be made at the same time you submit your application. A receipt will be sent to you once you have been approved. The receipt is your confirmation for the month(s) you have been approved for please open the attachment to confirm dates you have been confirmed for and paid. DGA will not charge out or deposit check unless you have been approved.
PLEASE NOTE: NO REFUNDS OR TRANSFERS WILL BE MADE DUE TO VENDOR CANCELLATION. In the event of inclement weather, DGA will make every effort to hold/continue the event. All vendors are expected to comply. Refunds are NOT given due to inclement weather conditions. Cancellations prior to Event must be sent via email so we have confirmation that you will not be attending. Cancellation made day of event must call coordinator via phone or TXT 512-639-8719.
ALL VENDORS MUST PARK IN LOTS LOCATED AT;
~ 7TH & ROCK
~ 9TH & MAIN
This information is on your application. Vendors are not to park in front of merchant stores or take up allocated parking spots around the Square. Please make every effort to comply so we do not have to ask you to move. If you are handicap you can park in Parking lot on 9th and Main. Many of the vendors are parking in front of the merchant stores. PLEASE NOTE - these are reserved parking spaces for visitors to the Square for shopping. Should you choose to park in customer parking spaces your car may be towed at your expense. The DGA or coordinators are NOT responsible.
~ 7th & Main Street Portable toilet
~ 7th & Main Street in the Visitors Center
~ 7th & Main Street corner in the Municipal Building - Stroll Only
~ 9th & Main Street behind Grace Heritage Church
~ Courthouse - Georgetown Wine & Music Festival Only
Please do not use the restrooms in merchant’s stores and restaurants unless you are a customer.
Vendor Set-Up Equipment
We supply the booth space
Non-electric booth space in the middle of 7th Street, 8th Street and/or Main Street
Electric booth space for those who have paid for electric is on the courthouse side curb
You are responsible for your set-up. We do not supply, it is up to each vendor to supply.
~ Fire Extinguishers
Please be considerate of your neighboring vendors. Your product must be kept with in the 10 x 10 booth space you have purchased. We understand there may be slight overflow from your space which is acceptable but be aware it must not hinder walking paths and must not flow into other vendor spaces. The majority of your product should remain in your paid space. Storage of boxes and extra items must also be within your paid space. PLEASE DO NOT PUT ITEMS ON THE CURB OR COURTHOUSE LAWN IF YOU HAVE AN ELECTRIC BOOTH. Again, we are guests of the Square.
Streets and curbs have been marked with booth numbers. The Middle of each Street has been marked with non-electric booth numbers. Curbs are marked with electric booth numbers. Drive up to your booth space unload your vehicle including your tent, weights, fire extinguisher then go park your vehicle. Come back after parking and set up your tent first, make sure to put your weights on tent as soon as it is up for safety. Then set up your product and the rest of your booth. All vendors will be inspected by Fire & Life Safety to make sure they have the correct weights on each leg and fire extinguisher.
Cars: Set-up starting at 7am and off the street no later than 8:30am. (times may change depending on the event) Please do not set up your tent and products until after you have moved your call off event grounds and are parked in one of the parking lots. This will allow for an easier traffic flow for such a small area. There is no parking on the streets for vendors. Vendors must park in one of the lots off the square at 7th and Main Street or 9th and Main Street.
Trailers: Those of you that pull trailers please arrive between 7am and 8am (times may change depending on the event) Your trailers MUST BE off the grounds by scheduled time for each event. Please park in the parking lot at 7th and Rock or 8th and MLK.
Tear Down: All vendors must be packed up by 5:30 pm. The streets must get re-opened for evening business- therefore barricades must be removed.
You are required to bring your own trash container and NO TRASH is to be left on the square. Please remove your trash and take it with you at tear-down. This applies to all vendors - resale, crafters, and food vendors! Again, we are guests of the Square. Food vendor are to use recyclables (plates, cups, utensils)
Vendor Questions during events
Coordinator(s) are on-site all day to assist you. Please make sure you have her/his phone number 512-639-8719. Check-in at the information booth located on Main Street Court House Pad. PLEASE DO NOT reach out to businesses with questions as they are not responsible for events and cannot assist you. Coordinator's phone - 512-639-8719
Electricity is available to those that have paid $10.00 in addition to their booth fee. Please be sure to bring at least 50 feet of outdoor cord. Booths that have electric are C01 - C40. If you paid for electricity please make sure you have been assigned one of these numbers prior to Event!
Early Tear down
Early tear down is NOT permitted for the safety of our guests and vendors, Tear down will take place at the posted closing hour . Any vendor failing to comply will be deemed ineligible to participate in future events.
Are required to have Williamson County Temporary Food Permit and follow all fire code regulations. Please be aware you may be inspected by the County or Fire Department. It is your responsibility to meet all requirements. See Food Vendor Permit for further information. FOOD VENDORS MUST USE RECYCLABLES.
Responsibility of all vendors and booth operators
Booth Operator(s) agree to abide by the rules and regulations as set forth herein and such other rules as may be established or amended by the Downtown Georgetown Association.
Booth Operator(s) will sell only those items or conduct those activities that have been specifically approved in writing. Furthermore, Booth Operator hereby releases, forever discharges and holds harmless the Downtown Georgetown Association from any responsibility or liability for loss, claims, damages, theft, injury or accident from activities conducted in preparation for, during and immediately following Market Days or the use of City premises for those purposes.
Booth Operator(s) assume full and complete responsibility and will hold harmless the Downtown Georgetown Association, Williamson County, City of Georgetown, its officers, council members, directors, servants, agents, employees or volunteers from any loss, lost profits, damage or injury to the person or property of the Booth Operator or Booth Operator’s agents, customers, or invitees.
It is further agreed that Booth Operator(s) shall maintain his/her space, merchandise, activities and business practices in compliance with all applicable local, state and federal laws and regulations. Booth Operator (s) understand that violation of or non-compliance with this release or any rule, requirement, regulation, law, ordinance, or decree may result in immediate expulsion of Booth Operator(s) and his/her exhibit from the event without a refund of any applicable fees paid.
Operator(s) are responsible for all “booth” setup and take-down of merchandise, displays and tents or covers. It is further understood that each booth operator(s) are responsible for assuring that all items in his/her own booth are well secured in the event of inclement weather, i.e. wind, rain, etc., and 40 pound weights must be on all legs of your tent to secure all corners and parts of booth (tables, shelves, hanging racks, etc.) so they cannot blow into or damage another booth operator’s booth/merchandise. You are responsible for any damage that you or your products cause.
We understand this is a lot to take in but this is for the safety of all who will visit the square. Most of all we want you to have fun!